When a volunteer agrees to join you for a community project, confirm the project details with them by providing a phone call or e-mail that:

• Introduces you as the Project Coordinator;
• Thanks them for volunteering;
• Provides the date and time of the project, project site address and directions for getting there;
• Describes what will occur at the project;
• Lets volunteers know what to wear/ not to wear;
• Encourages volunteers to bring supplies they may have (i.e. tools, rakes, etc.);
• Provides contingency plan information (for example in case of rain);
• Tells volunteers who to contact if they have a change in plans; and
• Provides parking information.