Posts Tagged ‘volunteer’

Eight Benefits of Volunteering

Tuesday, January 8th, 2013

New Year’s Resolutions are often made with the best of intentions and promptly dropped. Statistics show that about two weeks into the year one-third of those who make resolutions are close to quitting. By March, 85 percent will have thrown in the towel!

What better way to keep that resolution to volunteer than to reassess exactly how volunteering will benefit you? You may be surprised at some of the various benefits of volunteerism!Tour members volunteer with clean-up efforts

  •  Meet new people Volunteering brings together a diverse range of people from all backgrounds and walks of life. It puts you in contact with folks with similar interests that you may not have encountered otherwise! Volunteer projects are a great way to make new friends or simply meet people with different life experiences than your own. You can not only develop lifelong personal and professional relationships, you can also hear about job openings, gather insider employment information and develop great references.
  • Network and gain connections In these uncertain economic times, the opportunity to network is nothing to scoff at. Volunteer projects offer that chance, and often in an arena related to your current skills. Networking is an exciting benefit of volunteering and you can never tell who you will meet or what new information you will learn and what impact this could have on your life.Earned Income Tax Credit Volunteer
  • Looks good on your resume & college application Volunteering demonstrates workplace, management, and leadership skills that can be documented in a resume. Work experience is work experience, with or without a paycheck. If you are developing new skills or thinking of pursuing a new career, volunteer work can give you valuable, practical experience. Career counselors and headhunters encourage job seekers to document pertinent volunteer experiences. Volunteer work support skills, character and balance in life. 90% of executives in a national survey of Fortune 500 companies believed volunteering built teamwork and provided valuable professional development opportunities.
  • Learn new skills Volunteering is the perfect vehicle to discover something you are really good at and develop a new skill. It is never too late to learn new skills and there is no reason why you should stop adding to your knowledge just because you are in employment or have finished education. Planning and implementing a major fundraising event can develop goal setting, planning and budgeting skills. Supervising and training other volunteers helps to develop supervisory and training skills. Volunteering is the perfect way to discover something that you’re good at while contributing to the benefit of your community.
  • Gain confidence and a sense of achievement Volunteers are motivated in their work because they are able to work for a cause or passion that they truly believe in. When one is able to work for a cause close to their heart, they feel a sense of achievement at seeing the effect that their good work has on others. Volunteering around a personal interest or hobby can be fun, relaxing and energizing. That energy and sense of fulfillment can carry over to other aspects of your life and sometimes helps to relieve work tensions and foster new perspectives for old situations.2 guys volunteer planting
  • Better your health Those who participate in volunteer activities report higher levels of life satisfaction, sense of control over life, and feeling physical and emotionally healthier. A report featured in The International Journal of Person Centered Medicine found that people who give back to others lead more happy and healthy lives than those who do not volunteer. “People in general are happier and healthier, and may even live a little longer, when they’re contributing” to their community or an organization they are passionate about, said study author Stephen G. Post, PhD. A majority of study participants said their volunteer activities enrich their sense of purpose in life and lower stress levels. The survey also showed that those who give back are less likely to feel hopeless and lonely than people who do not volunteer.
  • Feel good by doing good! Volunteering is about giving your time, energy and skills freely. As a volunteer you have made a decision to help on your own accord, free from pressure to act from others.  Volunteers predominantly express a sense of achievement and motivation, and this is ultimately generated from your desire and enthusiasm to help. It may be true that no one person can solve all the world’s problems, but what you can do is make that little corner of the world where you live just that little bit better!
  • Establish yourself in your community We sometimes take for granted the community that we live in. It is easy to become disconnected with the issues that face your community as a whole. Why not bridge that expanding gap through volunteering? Volunteering is ultimately about helping others and having an impact on people’s wellbeing. What better way is there to connect with your community and give a little back? As a volunteer, you certainly return to society some of the benefits that society gives you.
  • Find new hobbies and interests Finding new interests and hobbies through volunteering can be fun, relaxing and energizing. Sometimes a volunteer experience can lead you to something you never even thought about or help you discover a hobby or interest you were unaware of. You can strengthen your personal and professional mission and vision by exploring opportunities and expanding your horizons. Perhaps you’ll discover a previously unknown passion for education or making blankets for homeless shelters!

What are the benefits you’ve experienced through volunteering? Have you succeeded in keeping your resolutions? Let us know in the comments below.

Why Should I Volunteer in Schools?

Tuesday, September 4th, 2012

school volunteering

By now, school has started around the country, and while kids everywhere are heading back to classes, volunteers are heading back to school too!

Volunteering in schools can be beneficial for everyone involved: the students get to meet older students or adults from outside of the school, the school benefits from the skills and talent that the volunteer brings to the table, and the volunteer can grow their network and circle of friends!

Figuring out how to volunteer with a school is an important step in planning your volunteer role, but so is understanding the costs (mostly time) and benefits of volunteering.

Benefits for Students

volunteering in schools

Volunteers in schools can play an important role in the lives of students. They can be an important adult connection for students. Students who have involved adult volunteers in their school generally have better grades, better attendance, and higher graduation rates. Increased adult involvement also causes students to have more positive attitudes, more motivation, and higher self-esteem.

Volunteers may also help students by serving as a link between a school and a community. Students do better when schools, families, and communities work together, and involvement is strong.
Volunteers can be a strong advocate for the school they volunteer with. They can be a voice in the community for the school, helping to bring in needed resources or helping people to see the school as a positive force in their neighborhood.

Benefits for Schools

Schools can benefit from adult volunteers through:

  • Increased individual attention for students
  • Extra support on projects
  • Stronger ties to the community
  • Higher levels of parent-teacher communication
  • Increased capacity to better serve a wider variety of youth needs
  • Higher test/grade scores
  • Strengthened programs
  • Improved student behavior

Benefits for Volunteers

Volunteers benefit from volunteering, whether it’s from a closer peer-relationship with teachers and staff at the school or by building positive relationships with students. Volunteers benefit from their work with schools through:

  • Opportunities to meet new people
  • Improving communication, management, and interpersonal skills
  • Improving problem-solving skills
  • Increased self-confidence
  • A clearer understanding of school structure and curriculum
  • Gaining valuable job experience
  • The opportunity to serve as a role model for students
  • The chance to inspire, educate, and motivate future generations

Parents who are active in their child’s school can benefits at home, too. Parent volunteers can form tighter bonds with their children and often find themselves having more open discussions about life at, and outside of, school. Family members that volunteer aid their child’s transition from the home to school. By assisting in this transition, parents learn the structure and expectations of schools.

If you want to volunteer at your child’s school, get in touch with the school’s principal to find out where volunteers are needed in the school. If

Do you volunteer at a school? What benefits do you see from what you do? Let us know in the comments!

Related articles

Three General Functions Policies Serve in Volunteer Programs

Wednesday, August 29th, 2012

There are many reasons to write policies on voluntary action in nonprofit organizations. Such policies can be used to establish continuity, to ensure fairness and equity, to clarify values and beliefs, to communicate expectations, to specify standards, and to state rules. There is no more compelling reason for immediate policy development, however, than fear of the consequences of not doing so. Check out these three general functions policies serve in volunteer programs:

1. Policies as risk management

With this function, the volunteer manager look around the volunteer program, walk around the volunteer work site, observe hazards, and play the “What If?” game. These all fall under the first step in the risk management process called disaster imaging. This allows for the manager to determine where policies might prevent accidents and injuries, and to minimize the harm should an accident happen.  Make it a proactive to think in detail about policy development whenever a serious incident report arrives on your desk.

2. Policies as Values and Belief Statements
What do we hold as important? What do we value that volunteers need to know about? What is our philosophy about volunteers, about the work we do, about how we do business around here?Policy statements are a mechanism for both articulating and communicating values, beliefs, and positions. The technique to identify policies of this sort involves thinking through the values, beliefs, and positions held by the organization. Ask these questions:

  • What positions has the agency taken on issues, questions, or problems?
  • What does the organization believe regarding good and bad, right and wrong, proper and improper, ethical and unethical?


Finally, the organization must engage in a values sort, a process whereby values are prioritized, with those that emerge on top serving as the basis for policy development.

3. Policies as Rules

Policies can be employed as rules to specify expectations, regulations, and guides to action. A policy written to eliminate or reduce a specific risk might sound like a rule. However, a policy written because a rule is needed to guide a particular action may serve to reduce a specific hazard. To determine required policies of this sort, the manager might review existing rules, both written and unwritten. Also, think about advisements or directives issued verbally to volunteers that have never been written down anywhere, but reflect “how we do things around here.”

Motivate Volunteers by Understanding Their Needs

Tuesday, August 21st, 2012

What makes people volunteer? This question often runs across the minds of nonprofit organizations when trying to recruit volunteers for service projects. It is important to understand these motivating factors to recruit more dedicated volunteers to your cause. When individuals have a strong tie to your organization, they are more likely to return for service again. They feel that their needs and feelings are being respected when they are included in project planning.

How can you better serve your volunteers? Check the top six factors that make individuals volunteer for your organization.

  1. Social: Individuals are often motivated by social factors when choosing whether or not they should volunteer. Social factors include statements such as “My friends volunteer” or “People I know share an interest in community service.” These individuals tend to choose organizations they have heard about through word of mouth. Word of mouth is one of your best recruitment strategies. Provide great service experiences so that volunteers want to talk about it and get their friends involved in your cause.
  2. Value: Other individuals are motivated by their core values when choosing their ideal service projects. Value reasons include, “I am concerned about those less fortunate than myself” or “I feel it is important to help others.” It is important to reinforce your organization’s core values in its recruitment message to attract this type of volunteer.
  3. Career: Volunteers can also be motivated by their career paths and goals. Volunteer work is a great way for people who are looking to expand their professional network to find new connections. It is also a great outlet to gain new skills or utilize skills they may not have used  otherwise. This type of reasoning includes “I can make new contacts that might help my business or career “or “Volunteer work will look good on my resume.” It is important for your organization to include the personal benefits to volunteering, as well as the overall community benefits from volunteer work.
  4. Understanding: Volunteering to gain a better understanding of the community and its needs is essential some individuals. These individuals may ask your organization “What can I learn more about the cause for which I am working?” Volunteering allows individuals to gain a new perspective and understanding of their community and its members. It opens new doors for new information that can be used to better serve the community.
  5. Protective: Volunteer work is a great stress reliever. It makes us feel better about ourselves and our current situation when we actively help our community. These factors should be highlighted, when recruiting volunteers, as well. This reasoning includes “Volunteering is a good escape from my troubles” or “By volunteering I feel less lonely.” Volunteering forces you to step out of your comfort zone and find new meaning and perspective.
  6. Esteem: When we help others through volunteering it makes us feel that we serve a purpose and we are an important part of the community. Highlight this aspect in your recruitment message. Let your volunteers know that they are making a huge difference in the overall health of the community in which they are serving. If possible, cite results from the actual project to let volunteers know the  magnitude of their service.

Which one of these factors applies to you? We would love to hear your comments and suggestions in the section below!

Does Your Organization Have an Episodic Volunteer Program?

Friday, August 17th, 2012

Traditionally, many volunteer programs have organized services around the continues-service volunteer-those who serve on boards, in museums, church school teachers, those who’ve lead you youth clubs, etc.  Jobs are created for them, training is created to meet their long-term needs, and motivational activities are used to enhance their retention over time.  But what about the episodic or short-term volunteer? Here are six steps to developing an episodic volunteer program.

  1. The Needs Assessment: A needs assessment for the episodic volunteer program  should include but not be limited to identifying the current quality and quantity of service by episodic volunteer in the last three to five years and surveys identifying areas in which episodic volunteers may be helpful.
  2. The plan: Establish a plan to accomplish the task. This includes setting an overall goal and smaller objective statements that describe the steps to implement the episodic volunteer program. The episodic planning team should include current continuous-service volunteers, paid staff, former episodic volunteers, and community
    members.
  3. Volunteer Roles: The primary task for the planning team is to identify new jobs that can be performed on a short-term basis and/or to redesign traditional volunteer jobs so that they can be more appropriately assigned to the short-term volunteer. The development of the roles of the episodic volunteer includes gathering information from staff and other volunteers about specific tasks that can be accomplished by those giving short-term service.  Episodic volunteers need clearly defined parameters for their jobs.
  4. Recruitment: Here, we can apply the 4P’s of marketing- product, promotion, price, and placement. First is the one-to-one or in-person method. Studies have reinforced the fact that the majority of people become volunteers “because someone asked them.” The second recruiting technique involves a person asking a group. Telephone contact is the third recruiting technique. The fourth method of volunteer recruitment is the mass appeal. This includes such things as flyers, print and media ads, billboards, brochures, window displays, or want ads.
  5. Screening: Screening, both continuous and episodic volunteers includes written job descriptions, applications, and interviews. Each organization must decide on the extent of the screening for volunteers. Also, it is good practice to review screening procedures every two years.
  6. The recruiting team: The recruiting team could ease the burden of work on the volunteer director or program manager. The team can set numerical targets for recruiting, design, the screening process, review job descriptions, and design and carry out advertising and recruiting strategies. Most importantly, the recruiting team must manage its recruiting effort within the constraints of the resources available: It must have a budget.

Tell us in the comments how you plan on implementing short-term volunteers in to your organization?

12 Benefits from Employee Volunteer Programs

Tuesday, August 14th, 2012

Employee volunteer programs are a great way to not only benefit your community, but also your workplace environment and employees. It is easy to begin one of these programs within your office environment. By serving your community as an organization, the community will get to know your business and their employees. Establishing a personal connection with the community will improve the overall attitude that your community has toward your business.

Do you still not believe that an employee volunteer program is worth the time and energy? Check out the top twelve benefits reported by companies who have employee volunteer programs as part of their business plan.

  1. Helps create “healthier communities:” Concepts such as corporate social responsibility create more vibrant and thriving communities because it allows business to practice greener methods and sustainable business measures.
  2. Improves corporate public image: When your business chooses to give back to the community, it is often viewed as a sign of generosity and appreciation from those living in the community. Volunteering shows that your business truly cares about the community and the people with which it operates.
  3. Enhancing impact of monetary donations: Organizations will be more appreciative of your donations when they link a personal value to the donation. Do not just throw money at an organization, but rather help enhance that organization through volunteerism.
  4. Improving relations with community and/ or government: The overall community will think more highly of your business when they see the good that it does for the entire community.
  5. Building employees’ teamwork skills: The best way for your employee to get to know each other outside of a work environment is to serve together. It allows employees to interact with coworkers they may never communicate or work with.
  6. Improving employee morale: Volunteering boosts motivation and allows employees to work with each other outside of an office setting. When employees have the chance to give back in a meaningful way for something they care about, they will feel more positively connected to the organization.
  7. Attracting better employees: Your business will have a better chance at recruiting more motivated and driven employees when it offers the chance to give back to the community in addition to work benefits.
  8. Enhancing employee training: Great way to teach your employees useful skills, through volunteer work.
  9. Improving employee retention: Your employees will feel more connected to the company and want to continue their work there when  they feel the issues they care about are also important to their company.
  10. Enhancing corporate strategic goals: You can model your volunteer program strategy to accomplish your overall mission statement goals.
  11. Enhancing employee productivity: When employees get a break from the office, they become better workers when they return.
  12. Enhancing company productivity: Get your company’s goals accomplished through volunteering!

Give Your Teachers More than Apples

Tuesday, July 31st, 2012

The weather is getting hotter and hotter, the pool is becoming less refreshing, and the kids are starting to get antsy. It’s about that time of the year again… school time! The first day of school is just days away for many kids across the country. The start of school often means stress and instant panic for parents and teachers who scramble to get last minute things together for the new school year.

Being a volunteer for your community’s school is one of the best ways that you can combat school year stress; after all volunteering is proven to make us happier! Whether you are a parent who wants to become more involved in your child’s education or you are an individual just looking to make a difference. Check out our ideas to serve your community’s schools this upcoming year!

  1. Volunteer at the library: Many schools fall short when it comes to keeping up with their library and ensuring proper staffing. Volunteer at your child’s library to help with book donations, shelf organization, checking out books, or reading to children. It is a great way to meet your child’s teachers and remain visible at the school.
  2. Time to take a trip: Volunteer to chaperone for your child’s field trips. Teachers often lack the necessary funding to rent transportation for field trips. Volunteering your time to chaperone or drive will ensure that your child gets an enriching and fun education!
  3. Clean up on the school aisle: Have you noticed that your child’s school grounds could use some beautification? Put together a volunteer cleaning crew who will help clean up the school grounds and restore routine maintenance. Often schools need new paint jobs and other beautification projects. Volunteers can be a great asset to this need.
  4. Teach kids about the work force: Volunteer your workplace as a field trip. If you work somewhere that could be particularly educating to a group of youngsters. Suggest that your child’s teacher bring his or her class for a day of learning!
  5. Share your time and talents: Are you crafty or do you have a green thumb? Volunteer to a classroom volunteer. Teachers often need assistance with small classroom projects. Volunteer to teach children an arts and crafts skill or about gardening.
  6. Hold a donation drive: If you know a school that could benefit from some extra supplies; hold a drive at your workplace. Often teachers have to purchase their own classroom supplies. Help ease the burden on these teachers, by donating things that they need!
  7. Join the club: Volunteer your time with the PTA, planning committees, or school board. You will help make a difference on your community’s education system by being part of the decision making process.
  8. Tutor or mentor: Many kids are forced to go into after school or daycare programs when the school day is over because parents have to work. Volunteer to mentor a child after school. Present a mentoring program to your school, if they do not already have one. It is great way to get kids more motivated about school!

There are so many ways that you can volunteer in your community’s schools throughout the year, these are by no means your only options! Check out your local volunteer centers or speak with your school’s principal to see how your talents can be of use at your local school.

Have your volunteered at a school? We would love to hear about your experience or tips in our comments section below!

5 Tips to Better Volunteer Communication

Monday, July 30th, 2012

As a volunteer manager, it is important to keep your volunteers up-to-date and in the loop with important information regarding your organization. Communication is also a key step to project management and it should be an essential step in every service project planning steps. What is the best communication strategy for your organization?

Check out our communication suggestions below and decide which one will work best for you!

  1. Social media: Our culture is increasingly becoming more reliant on technology. This heavy reliance makes a social media strategy essential for any emerging business, including the nonprofit sector. If your organization can secure funds to make a social media team possible, it will be worth every penny! Your organization can use social media to communicate important event dates and details, new resources, service projects, nonprofit news, and project tips. Social media can help your organization market itself at a low cost, which will help your organization attract a new audience.
  2. Newsletters: A great way to keep your volunteers informed is to publish a frequent newsletter. Newsletters can contain a variety of information including upcoming projects, organizational news, and volunteer spotlights. Your organization can save money by distributing these newsletters via email lists. The best way to begin compiling email lists is by collecting personal volunteer information on project days.
  3. Telecommunication: Utilizing cellular phone technology is another way to reach a large number of volunteers without taking a lot from your annual budget. Choose a text-messaging program that volunteers can opt into to receive organizational updates and service project information.
  4. Volunteer orientation: Prior to service projects, assign times for volunteer training/ orientation. At volunteer orientation, inform your volunteers about your organization’s mission and purpose, important information regarding the upcoming project (attire, transportation, specific requests), and explain project expectations. Allow volunteers to give input and meet organizational staff and other volunteers.
  5. Volunteer resource guide: Publish your organization’s volunteer resources online for volunteers to access, when needed. These guides can serve as information for volunteers who wish to plan their own projects. These guides should communicate every necessary detail for volunteers so that they know what to expect at each planning and execution step.

 

Project communication is essential to the success of your project. Make sure that you make this step a priority within your organization. As you can see there are many different communication tools that your organization can use that do not cost a great deal of money. It is important for your organization to choose a communication tool that will fit your organization’s style.

How does your organization communicate with its volunteers? We would love to hear your tips, insights, and questions in the comments section below!

Fully Clothed: Why Corporate Support is Vital to Volunteering

Monday, July 23rd, 2012

Today’s post originally appeared on Chicago Cares‘ daily blog site on July 20, 2012.

“Is Volunteering the Emperor’s New Clothes,” was a title that we could not resist when visiting Realized Worth on Wednesday morning. In her Hot Topic article, Susan Ellis wonders what, if anything was really accomplished at the 2012 National Conference on Volunteering and Service (NCVS). Concerned about the role of corporate sponsorship on service, Ms. Ellis asks, “Why is volunteerism up for sale and up for grabs like summer’s most popular fashion?”

In 2011, Chicago Cares engaged nearly 14,000 corporate employees in service to our city. At the 2012 National Conference on Volunteering and Service, we worked with Points of Light and Chase to create the Seeds for Change project models that Ms. Ellis calls into question. We’ve taken a few points directly from the article to share some of our thoughts with nonprofits and corporations.

For Our Corporate Partners:

Cause Marketing is NOT volunteering

“It’s good news that high-ranking people are talking about volunteering in all sorts of public forums. The bad news, however, is that each corporation and national organization wants to ‘wear’ volunteerism…for only a moment.”

The vast majority of examples provided in Ms. Ellis’ article are focused on cause marketing, not on actual corporate service.

We will be the first to agree that cause marketing and “Dollars for Doers” types of programs are not ideal for the corporation, the nonprofit or the volunteer. As Realized Worth has already discussed, corporations trying to incentivize service face dwindling employee engagement and minimal measurable impact. Our research has shown that people who volunteer through these types of marketing programs generally don’t return to serve again, which results in sporadic support for the nonprofit.

Philanthropy is not a single act, it is a way of life. Volunteers serve because they have a personal connection to the cause or community they are serving, they don’t come for a cup of coffee. Nonprofits that recruit and train volunteers must embrace this responsibility and provide corporations the expertise to create successful and meaningful service opportunities.

Unfortunately, for many nonprofits, the time and effort needed to build and maintain high-impact volunteer programming remains a struggle due to tight budgets and employees already spread too thin by more pressing needs. This is why organizations like Chicago Cares and other HandsOn affiliates are so important. If a company really wants to make a difference, we can ensure that their actions translate into impact, balancing the interests of the company with the needs of the nonprofit organization. We are already in the community, managing ongoing relationships with organizations, listening to their needs and responding with appropriate project planning, supplies, logistics and curriculum that can best meet those needs.

Real Corporate Service is alive and well…and making an impact!

“Maybe it’s because service is an easy platform for corporations and institutions to gain a halo effect merely by stating a commitment to community involvement – with no risk of being held to promises made or even having to report back any activity at all.”

Every year we work with hundreds of companies of all sorts and sizes. Whether it’s an international conglomerate or a local business, the reason they return year after year has little to do with getting good press. They come back because they appreciate the opportunity to do hands-on work at local schools and social service agencies, they discover their employees are happier and more engaged when they learn to work together through volunteering and they’re inspired by what they can achieve outside of their day-to-day business goals.

The unique benefit that corporate volunteers offer through service is the ability to provide substantial budget relief to local service agencies which allows those organizations to focus their efforts on achieving their mission goals. In the words of Ms. Ellis, “examples abound.”

  • Over the course of a single month, Discover’s BT Division was able to mobilize enough volunteers to repaint every client’s bedroom at Little City, a project that would have taken years for the organization to accomplish on their own. Because of Discover’s financial investment, those volunteers also constructed a “Safety Town,” where the Little City community can practice safe behaviors in a controlled environment, creating a greater sense of independence for residents.
  • When our partners at the American Indian Center were awarded a grant from the Chicago Blackhawks to build an auditorium for their students, the staff was overwhelmed at the prospect of removing decades of stored items from their third floor space. Hyatt was able to provide enough volunteers to completely clean out the space in a single day, allowing the staff at the American Indian Center to utilize their grant funds more quickly.
  • What started as a painting project at a Southside school for Grosvenor employees a few years ago, has grown into a unique relationship between the company and the school. Grosvenor employees continue to help with facilities improvements but they have also started tutoring programs, job skills training, sports camps and museum field trips at a school where over 99% of the students live at or below the poverty level.

Companies are doing more than coming up with slogans, through Corporate Volunteer Programs they are making a real difference in the lives of thousands of Chicagoans.

To Our Nonprofit Community:

If you aren’t reporting, you’re doing it wrong.

“Shouldn’t high profile volunteer promotions be held accountable by someone?”

YES. At Chicago Cares we know that reporting is key to ensuring a quality experience for the volunteer and a lasting impact for the community. Before a project can even begin, it is imperative to have information on the actual needs of the community and an understanding of the obstacles that your project will face. Throughout the entire life cycle of the service initiative, organizations must be keeping track of basic metrics like volunteer show rates, projects completed and cost analysis. Surveys need to be collected that measure the personal experience of the volunteer and the impact perceived by the community. We must include long-range data that asks questions like, “Did the volunteer return, why or why not?” and “Is there any measurable improvement in the community, why or why not?”

Take, for instance, the Seeds for Change program sponsored by Chase which was a central campaign at NCVS this year. We love to share the impact that volunteers had at the hands-on projects which served 3 under-resourced schools in Chicago. At Schmid Elementary in the Pullman neighborhood, volunteers built a learning garden that is part of the principal’s push to encourage healthy living and introduce her students to fresh foods that aren’t always available in this food desert.  We started this project by sitting down with the principal and outlining her vision for the school.  The community need always comes first.

Thanks to Chase’s support, conference participants had the opportunity to spend the morning volunteering at CPS schools in located in food deserts. Back at the conference center, thousands more helped build garden kits that will be delivered to almost 100 schools so that they can finally use their gardens as learning tools.

We measure the impact of these projects in several ways, including: what was accomplished, how many students will benefit, what will volunteers take away from this experience? We use this data to help improve our programs, to communicate impact to our corporate partners, and to share with the community we are serving.  We believe measuring impact is critical to an effective volunteer project, whether volunteers are from community groups or corporations.

We can’t speak to what sort of data was provided to most of the companies that Ms. Ellis mentions in her article. However, if a company is not being provided with accurate and informed reporting after their service initiatives are complete, they need to find a new partner.

Be better than the hype

“…if our goal in the volunteer community is to increase and sustain volunteering over time, promotional campaigns must go beyond hoopla to legitimacy.”

We believe that if the volunteer community wants to increase and sustain volunteering over time, they need to stop focusing on finding the next promotional campaign and start focusing on quality volunteer experiences.

Real volunteers, the people who will become invested in the community and continue to serve, aren’t there to receive a prize, they’re there to make a difference. Whether a volunteer is walking into a project for the first time or the 100th time, it is our responsibility to make sure that when they leave, they know that their time was well-spent. Of course, there are times when we fail but it is exactly those failed experiences that allow us to collaborate with volunteers and partners in finding innovative ways to improve upon the work that we’re doing.

By relying on national ad campaigns to bring volunteers through our doors, we’re selling ourselves and our community short. In a recent survey, nearly all of our volunteer respondents mentioned how much personal fulfillment they receive by donating their time. Being an active part of building stronger communities is a truly transformational experience and that is the story that volunteer service organizations need to do a better job of telling.

If you really don’t believe that the act of giving your time in service to help others is far more powerful than a trip to a theme park or a coupon for free gas, than you are in the wrong business.

So What Do We Do Now?

“There is nothing wrong – and actually quite a bit of good – in many voices repeating the invitation to get involved.”

If you’re a company, don’t settle for a mediocre volunteer program. Chicago Cares, or other volunteer service organizations like us can help you meet your goals in a way that will have a deep impact on you and your community. If you aren’t receiving adequate reporting, start asking for it. If you aren’t being given a quality experience, find a better option. You have the power and the capacity to create a lasting impact in your community, so make sure you’re partnering with people who can help you make it happen.

If you’re a nonprofit organization, take charge. It doesn’t take a lot of money to tell a volunteer’s story or to research the ways that your organization is reaching your community. Improving your volunteer programs can often start with something as simple as running a quick survey to get ideas from the people who are supporting your work through service on a regular basis. Learn from their comments and don’t be afraid to try new things. Every school and agency has a story to tell. If it seems too overwhelming, then find a HandsOn Affiliate to help you recruit and organize volunteers for your programs. Don’t wait for a corporation to inspire your volunteers to serve, go out and do it yourself!

For all of us, the most important thing that we can do is serve. Serve without cynicism. Serve with awe at what we can accomplish when we all work together.

The Dedicated Volunteer Rises

Friday, July 20th, 2012

Volunteers come to your organization to serve because they are attracted to your organization and its mission. Volunteers continue to serve at your organization because they have an incentive to stay whether that is recognition or a personal connection to the mission. Raise super volunteers who are committed to helping out by providing incentive for them to stay!

Below, we have compiled just a few examples for volunteer validation. It is important that you add this component to your overall volunteer strategy!

  1. Send cards for personal achievements such as birthdays, anniversaries, etc.
  2. Write a news story about a service project or an extraordinary volunteer.
  3. Send a shout out to your dedicated volunteers in your organization’s newsletter.
  4. Send a thank you note to your volunteers after a project.
  5. Smile at your volunteers when you speak with them.
  6. Spontaneously say thank you throughout the service day to let them know how much you appreciate them.
  7. Develop a volunteer suggestion box to let your volunteers know that you appreciate their opinion.
  8. Ask your stellar volunteers to conduct a training or educational session at your organization.
  9. Let volunteers lead a project.
  10. Plan a volunteer party to let volunteers socialize and network with staff members and other volunteers.
  11. Invite your consistent volunteers to staff meetings so that they can know what is going on within the organization and they can share their opinions and updates with staff members.
  12. Send a volunteer to a conference or educational seminar.
  13. Show enthusiasm for the volunteers’ interests by allowing them to develop their own service project or encouraging them to pursue growth in their service project choices.
  14. Be flexible with your volunteers and stay patient.
  15. Share the dedication and impact of a special volunteer at a staff meeting.
  16. Provide volunteer “perks” such as a monthly parking spot or tickets to a sporting event.
  17. Give your volunteers certificates to award them for doing a great job.
  18. Develop a volunteer honor roll.
  19. Ask an effective volunteer to mentor a new volunteer or lead a new volunteer group.
  20. Provide food or drinks at a service project.
  21. Provide a volunteer office for project planning and work space.
  22. Have volunteers share success stories or give shout outs to volunteers who did a good job at the project.
  23. Surprise a volunteer with a birthday cake to show them that you care.
  24. Hold a volunteer awards show at a staff meeting to let everyone know what the volunteers excel at.
  25. Make telephone calls. Tell volunteers who could not make it to a project that they were missed.
  26. Provide t-shirts at a volunteering event to commemorate the day.
  27. Hold a potluck dinner in honor of the volunteers.
  28. Send hand written thank you cards instead of emails.
  29. Make sure you place volunteers in their perfect fit role when signing them up for a project.
  30. Make the volunteer feel appreciate by being pleasant and accommodating to their concerns.

We hope these tips will help your volunteers be even more extraordinary than they already know. It is important to include this step when developing volunteer recruitment strategies.

How does your organization validate its volunteers? We would love to hear about it in the comments section below!